Documentation

Autotabit is a profit tracking web application for eBay resellers. It connects to your eBay account via the official eBay API and syncs your orders, fees, and inventory automatically.

Your data is stored securely in our database with enterprise-grade encryption. You can export your data anytime and delete your account whenever you want.

App Structure

When you sign up, a short setup wizard walks you through five steps. The bar at the top shows where you are: Welcome, Connect, Sync, Plan, Done.

The Steps

The wizard only runs once. After you finish, you go straight to the Dashboard each time you log in.

If the Listing Count Doesn't Finish

If eBay doesn't answer in time, the Sync step shows an error with two choices:

• Try Again: Runs the count again
• Continue without counting: Skips ahead to the Plan step. No plan is marked Recommended, so pick the one that matches your number of active listings (see Pricing).

Autotabit uses eBay's official OAuth to securely connect to your seller account. Your eBay password is never shared with us.

How to Connect

New accounts connect eBay during the Setup Wizard. To reconnect later, or to connect after disconnecting:

1. Go to Settings in the app
2. Click Connect eBay Account
3. Sign in to eBay on their official page
4. Click Authorize to grant access

What Autotabit Can Access

• Read: Orders, inventory, fees, transactions, and promoted listing information
• Actions you start: End, relist, revise, and promote listings, and create a fresh listing when you use Sell Similar. Autotabit only does these when you tap the button, or every morning for a rule you turned on (Auto Markdowns, Auto Promote).

What Autotabit Cannot Do

• See your eBay password
• Move your payouts or access your eBay payment account
• Make purchases
• Message buyers
• Change your eBay account settings

The Dashboard gives you an at-a-glance view of your business performance. It's the first screen you see when you log in.

Date Filter

Choose Today, Week, Month, Year, or Custom. Year lets you pick any past year once you have more than one year of sales. Set your default in Settings → Preferences → Default Dashboard Filter. All dates follow Pacific time, matching eBay.

To Do Box

Shortcuts to the things that need attention. Tap any line to jump straight to that filtered list:

• Items sold but still listed elsewhere (shown first, see below)
• Shipping labels to void: possible duplicates and labels on canceled orders (see below)
• Shipped orders with no shipping cost (see below)
• Ended items - still have them? (see below)
• Items listed in early January - bought last year? (see below)
• New listings with the same title as an earlier one - same item? (see below)
• Listings not found on eBay - check them (see Inventory → Listings Not Found on eBay)
• eBay listings that aren't in Autotabit because your listing limit is full - shows how many; tap to see upgrade options, or, once your plan has room again, tap to sync them in now
• Prices lowered by Auto Markdowns in the last day (opens Auto Markdowns showing just those items)
• Orders to ship (last 14 days, no shipping label cost yet)
• Listings unpromoted for 30+ days
• Items that need a storage location
• Items that need a cost entered (active listings with no cost or a $0 cost; items marked No cost - this item was free are left out)

When everything is done it shows "All caught up!"

Hiding To Do Reminders

Not every reminder fits the way you sell. These lines have a small ✕ on the right that hides them:

• Orders to ship
• Listings unpromoted for 30+ days
• Items that need a storage location
• Ended items - still have them?
• Items listed in early January
• Prices lowered by Auto Markdowns

A hidden reminder stays hidden until you bring it back. Tap Show hidden under the To Do box, then Show next to the one you want. Hiding only changes the To Do box. The screens and filters behind it keep working, and the setting follows your account to every device.

Items that need a cost, possible duplicate labels, same item?, shipped with no shipping cost, and sold still listed elsewhere can't be hidden. They affect your profit or could lead to selling an item twice.

Sold, Still Listed Elsewhere

If you cross-list, this line helps you avoid selling the same item twice. It counts items that sold in the last 30 days but are still tagged as listed on another platform (set with Also Listed On in the item editor). Tap it to open Sold - still listed elsewhere:

• Each item shows when it sold and Still on [platform] for each place it's still listed
• Remove the listing on that platform yourself, then tap Delisted to clear it
• The platform where the item sold is never shown

The count refreshes after every sync. Autotabit doesn't log in to other platforms; it only knows the platforms you tagged.

Labels to Void

Printed a label twice by mistake, or the buyer canceled after you bought the label? eBay charges for the label until you void it, and it allows 28 days from printing to do it. When order sync finds an order with two or more label charges still standing after voids, or a canceled order with a label that hasn't been refunded, this line appears. Tap it to open Labels to void:

• Each order shows the item, when it sold, why it's listed (Possible duplicate or Order canceled - label not voided), the label amount, and the date to void by
• Tap Open in eBay to open the order and void the extra label there. Once eBay's void credit arrives, the alert clears on your next order sync
• Shipped in more than one box? Tap Not a duplicate (multi-box) to hide a possible duplicate. A newer label on the same order will warn again
• A label on a canceled order counts as a loss on that order until eBay refunds it. If it was already used or can't be voided, tap Label used / can't void to hide the reminder (the loss stays)
• Return labels, underpaid-postage adjustments, and orders with a refund aren't counted. Orders drop off the list once the 28-day void window has passed

Shipped With No Shipping Cost

Every shipped order should have a label cost, unless eBay paid for the label or the buyer picked it up. If eBay sends no label charge at all, the order's profit can look too high. This line lists orders that shipped at least 7 days ago with no label cost (this year, plus last year from January to April). Tap it to open Shipped with no shipping cost:

• Each order shows the item, sale date, price, and the shipping the buyer paid (or "free shipping")
• eBay paid the label: for example eBay's Authenticity Guarantee on sneakers $75 and up, where eBay buys the label. Sneaker sales in that range show a Likely eBay paid the label hint, but only you can confirm it
• Local pickup: no label was needed
• Enter label cost: bought the label outside eBay? Type what you paid. Profit updates right away, and syncs keep your amount unless eBay later sends its own label charge

Answers cover the whole order. To undo eBay paid the label or Local pickup, open the order in Orders and tap Undo under Shipping Cost.

Ended Items - Still Have Them?

Listings that ended at least 7 days ago with items left over, have a cost, and weren't relisted show up here. That includes listings that never sold and multi-quantity listings that partly sold and then ended (those show the cost each x the number left, and one answer covers all of them). Tell Autotabit what happened so your year-end inventory and cost records are right:

• Still have it: the item is still in your inventory
• Donated or Discarded: pick the date it left (today by default) and tap Save

Marked items move to Already marked, where Change lets you fix an answer. Items you relist drop off on their own after the next sync.

Listed Early January - Bought Last Year?

An item with a cost but no sourcing trip and no purchase date uses the day you listed it as its purchase date. Items listed January 1-14 may have been bought the December before, which changes which year's inventory they belong to. Pick Bought in last year (saved as December 31) or this year for each item, or for all of them at once. To set an exact date, use Purchase Date in the item editor or Purchase date for selected in Bulk COGS.

Same Item, or a New One?

When an item comes back (a return, a canceled sale, or a listing that ended without selling) and you list it again on eBay, its cost and trip tags should move to the new listing. That keeps your profit right and makes sure the cost is never counted twice. After every sync, Autotabit looks for new listings with the same title as an earlier one:

• Earlier listing ended or came back, and the new one reuses any of its photos: same item. The cost, trip tags, notes, source, purchase date, and storage location move automatically, and the earlier listing's cost is cleared. A returned order's COGS is cleared too
• Earlier listing ended or came back, but the photos are all new: Autotabit can't tell a relisted item from a second one you found, so this To Do line asks. Same item came back moves the cost and trip tags; New item changes nothing
• Earlier listing was a normal sale, or is still listed: treated as a different item and left alone - add its cost like any new listing
• Earlier listing was a multi-quantity listing and the new one reuses its photos: more units from the same lot. The per-unit cost is copied, and the earlier listing and its sales keep theirs. The trip tag is added too when that trip stop still has untagged items. If the stop already has all its items tagged, a More units from the same lot card asks: Open the trip to update it, or Keep the cost, don't tag. Changing a stop's item count re-splits its cost across all its units, including ones already sold

Titles match when they're the same apart from punctuation and capital letters, or when one is the start of the other. A refund or cancel that shows up after you relisted is still caught on a later sync. End & Relist and Sell Similar inside Autotabit always move the cost themselves.

Main Cards

Key Metrics

• Days to Sell: Average days from listing to sale
• Margin: Profit as a percentage of revenue
• ROI: Profit compared to cost of goods
• Sell-Through: Percentage of inventory that sold
• Return Rate: Percentage of orders with refunds

Cost Breakdown

See exactly where your money goes: eBay fees, ad fees, shipping, COGS, refunds, and expenses, plus your overall fee rate.

Revenue Trend

A chart of the last 12 months, split into profit and costs/fees. Below it you'll find Inventory and Sourcing summaries and your Recent Sales.

The Orders screen shows all your eBay sales with full profit calculations. This is the heart of your profit tracking.

Buttons

• + Log Sale: Record a sale from another platform
• Bulk COGS: Enter costs for many items at once (see Bulk COGS)
• Refresh Fees: Re-check eBay fees for the last 90 days
• Sync Orders: Import orders from eBay

On a phone these are shortened to Log Sale, COGS, Fees, and Sync.

Finding Orders

• Search: Searches all orders by title, buyer, SKU, eBay order number and eBay item number. Every word you type must match, in any order - "nike 10" finds Nike orders with 10 in the title. Capitals, apostrophes and hyphens don't matter ("levis" finds Levi's, "gt2000" finds GT-2000). Put a word in "quotes" to match whole words only: "mens" finds Mens and Men's but not Womens, and "nike air max" finds that exact phrase. An order number works with or without dashes, you can paste an eBay listing link, and a price like $29.95 finds orders sold for exactly that. The tab and the date bar still apply while you search - pick All Time to search every date. It shows how many orders matched and the newest 200; tap Load 200 more or Show all at the bottom to see the rest.
• Date pills: Today, This Week, This Month, This Year, All Time
• Tabs: All, To Ship (shown when you have orders to ship), Returns, and Canceled
• Sort: Newest or oldest first

The stats at the top show Total Sales, Total Profit (with margin), Avg Profit, Total Fees, Fee Rate, Refunds, and Avg Sale.

Order Details

Tap an order to see the full breakdown:

Late label charges and credits, which can arrive months after the sale, are picked up automatically on the next sync. In Edit Costs, Shipping Cost is the total of all labels, with a note showing any amount charged after the original label.

The small icon next to the buyer name opens the order on eBay.

Trip link: When a sold item is tagged to a sourcing trip, the order card (and Edit Costs) shows Trip: <store> <date> →. Tap it to open that trip on the Sourcing screen.

How Profit Is Calculated

Profit is recalculated automatically every time an order is saved: sale price + shipping charged − eBay fees − ad fees − shipping labels − COGS − refunds + label refunds and credits. Canceled orders count only their shipping labels: $0 if no label was bought or it was voided and refunded, or a loss of the label cost if it never was. To change profit, change the costs - profit itself can't be typed in.

Adding COGS

Tap an order, then tap Edit Costs to enter COGS and other costs. Orders with several items show "X items", and each item has its own Edit COGS button. For many orders at once, use Bulk COGS.

Buyer bought more than one? The order shows a small ×3 style badge before the title. In Edit Costs the box reads COGS - total for all 3 units: enter the cost of all the units in that order, not one. The hint underneath shows what that works out to each.

Syncing Orders

1. Tap Sync Orders
2. Choose a range: Last 7, 30, 90, or 180 days, 1 year, 2 years, or a custom date range
3. Wait for the sync to finish

A sync refreshes recent inventory first, then imports orders, then refreshes fees and checks for returns. With Auto Sync on, this also happens automatically while the app is open.

The Inventory screen shows your eBay listings. Track days listed, enter COGS, set storage locations, and see estimated profit before items sell.

Buttons and Filters

• + Add Item: Add an item that isn't on eBay
• Sync Inventory: Pull listings from eBay (options below)
• Search: Searches all inventory on the tab you're on (Active, Sold or All) by title, SKU, notes, source, storage location and eBay item number - or paste an eBay listing link. Same matching as the Orders search: every word in any order, capitals, apostrophes and hyphens don't matter, a price like $29.95 finds that list price, and a single letter matches as a whole word ("Box A" finds that storage location). It shows up to 1,000 results and tells you when there are more.
• Status: Active, Sold, or All. If you use eBay's out-of-stock option, an Out of Stock tab also appears: listings that sold their last unit but that eBay keeps live with 0 left (hidden from your store until you restock). They show 0 left, aren't in the Active count, To Dos, Bulk COGS, Promote Listings, Inventory Aging or your plan count, and move back to Active after the next daily sync once you restock on eBay.
• Listed: On the Active tab, show only listings first put up in a period (This Month, Last Month, This Quarter, This Year, Last Year, All Time). A relisted item keeps the date of its first listing. The count, the stats at the top, the list and the search all follow it. Switching to Sold or All goes back to all time.
• Needs cost: On the Active tab, shows how many active listings still have no cost (blank or $0, not marked free). Tap it to show only those; tap again to show everything. It works together with Listed:, so you can find, say, everything you listed this month that still needs a cost.
• Sort: Newest First, Oldest First, Price High to Low, Price Low to High, Days Listed
• Location: Filter by storage location (appears once items have locations)
• Bulk COGS: Enter costs for many items at once

The stats at the top show Active Listings, Inventory Value (at list price), and Potential Profit (value minus COGS). Lists load 300 at a time; use Load More at the bottom. Sort and the Location filter work on all your items, not just the ones loaded so far.

Inventory Card

Editing an Item

Tap any item to edit its COGS, notes, source, and storage location, link it to a sourcing trip, mark which other platforms it's cross-listed on with Also Listed On (active items only, after you add a platform in Settings), or use the AI Listing Optimizer. Deleting an item can also end it on eBay (checkbox).

Items not linked to a sourcing trip also have an optional Purchase Date. Left blank, Autotabit uses the trip date for trip-linked items, otherwise the date the item was listed. It decides which year an item was bought for year-end inventory.

Listings With More Than One Unit

An item's COGS is always the cost of one unit. Each order gets that cost × the units it sold.

• All sales in one place: a listing with several sales shows Newest sale (of N) and Show all N sales - every sale with its date, units, buyer and profit, plus a total line. Active listings that already have sales show Sales so far: N with the same list.
• Bought more at a different price? Under COGS, tap + Add a batch. Batch 1 holds every unit you bought so far at the current cost; type the new purchase in batch 2 (for example "6 units at $8.45 each"). Each sale takes its cost from the oldest batch that still has units, and a green line shows what the next sale will use. Use one cost instead goes back to a single cost. Batches stay with the listing when you relist it. (Items tagged to a sourcing trip use the trip's cost.)
• Changing the cost later: sold orders with no cost are filled in with the new cost. If some orders are still at the old cost, Autotabit asks Update past orders too? - pick Leave them or Update. Orders where you typed your own cost, and returned orders at $0, are never changed.
• Delete Sale & Restore Item (sales recorded with Log Sale): puts the units back in Autotabit. Also add them back on eBay (on by default) checks eBay's live count first. If eBay and Autotabit don't agree, it asks you to physically count and sets both to your count. If the eBay listing already ended, the units go back in Autotabit only - count them before you list again with Sell Similar.

Items That Cost Nothing

New listings come in from eBay with a $0 cost, so Autotabit treats $0 as "cost not entered yet." If an item really was free, open it and check No cost - this item was free under COGS. It stays at $0 and stops showing in the To Do box's "need cost entry" count and in Bulk COGS Missing Only. Typing a cost above $0 unchecks it. The mark stays when you relist the item.

Sold an item that cost nothing? Expand the order in Orders, tap Edit Costs, and check the same box. Orders of a listing already marked free get the mark on their own.

Storage Locations

Save your locations in Settings → Saved Lists (2-20 characters, like "Shelf A1"), then pick one in the item editor. Use the Location filter to see everything in one spot. The Dashboard To Do box counts items that still need a location.

COGS Carries Over

When you enter COGS in Inventory and the item sells, that COGS automatically transfers to the order. Relists on eBay are matched too: when the new listing reuses any photo of an ended or returned listing with the same title, its COGS, notes, source, and trip link move to the new listing (otherwise the Dashboard To Do asks - see Same Item, or a New One?). Sync never overwrites a COGS you entered.

Syncing Inventory

With Auto Sync on, orders and inventory also sync automatically while the app is open, and a full inventory sync runs once a day, so you rarely need to run one by hand. Auto Sync is on for every account by default (every hour), and the first one also brings in your last 90 days of eBay sales.

Listings Not Found on eBay

Sometimes eBay removes a listing without notice (deleted or removed for a policy reason). After a full sync, Autotabit shows any active items it couldn't find on eBay: in a popup when you run Full Sync yourself, or as a Listings not found on eBay line in the Dashboard To Do box after Auto Sync's daily full sync (tap it to open the same popup). It double-checks each one with eBay first, and items eBay says are still active are left alone.

• Mark All Ended: Marks the confirmed-gone items as Ended in Autotabit
• Review Manually: Shows those items with an orange banner. Each card has Keep Active, Relist, and Mark Ended.

If eBay removed a listing for a policy reason, it can't be relisted from Autotabit. Relist it on eBay and the next sync will pick it up.

Enter costs for many items at once. Open it with the Bulk COGS button on the Inventory or Orders screen (on a phone, Orders shows "COGS").

Search and Filters

Type in Search titles or eBay item #... to show only items whose title has every word you typed (for example, "nike shoes"), or type or paste an eBay item number or listing link. It matches the same way as the Inventory and Orders search, and works together with the filters below. You can't select or apply while the list is loading, changing the search or a filter clears your selection, and Apply asks first when some selected items aren't on the page you're looking at.

Entering Costs

1. Type a cost in any row's $ box. Changed rows turn yellow.
2. To set many at once, check the items (or Select All), type an amount in Apply to selected (per unit), and tap Apply
3. Tap Save All Changes (X). Nothing saves until you do.

More than one page? After Select All, tap Select all N matching to select every matching item on every page. Apply asks you to confirm before setting the cost on all of them.

Items that already have a cost: if any selected item already has a cost (or is marked free), Apply asks first. Choose Only fill the N with no cost to keep existing costs, Overwrite all N to replace them, or Cancel. Items with cost batches are skipped - set those in the item.

Unsaved changes stay while you move between pages, filters, and searches. Tap Discard next to the unsaved count to throw them away.

Costs are per unit. Listings with more than one left show ×N left. Orders for 2 or more units show a ×N badge, and the box reads per unit × 4 = $6.80 - you type one unit's cost and Autotabit saves the order's total.

When you change a listing's cost and some of its past orders are still at the old cost, one question asks Update past orders too? for the whole save. Orders with no cost are filled in automatically; orders with their own cost are left alone.

Purchase date for selected: check items, pick a date, and tap Set. It saves right away, separately from Save All Changes. For sold orders, the date is saved on the matching listing.

With Missing Only on, saved items drop off the list. On a computer, a counter shows how many are still missing ("Missing: X active, Y orders"). Lists show 500 per page with Prev/Next. Refunded and canceled orders are not shown.

The Sourcing screen tracks your buying trips - where you went, what you spent, how many items you found, and mileage driven.

Look Up Solds From a Photo

The Look up solds card at the top of Sourcing tells you what an item sells for before you buy it:

1. Tap Take photo and snap the item (on a computer the button says Upload photo - pick a photo from your files). Keep the brand, tag or label in view. For shoes, a side shot plus the tongue label works best.
2. AI reads the photo and writes a search phrase in the box. For shoes and clothing it includes the colors and any style code it can read.
3. Fix the phrase if needed, or tap one of the Or try phrases.
4. Tap Search eBay sold to open eBay's sold listings for that phrase, on your own eBay site.

You can also type a phrase yourself without a photo; typing doesn't use a lookup. Photo lookups per month: 30 on the free plan, 500 on paid plans, reset on the 1st. The photo isn't saved. Photo lookups need AI Features turned on in Settings.

Tip: to open the app right to Sourcing on your phone, go to Settings > Preferences > Open the app to and pick Sourcing. It's set per device. How the AI features work →

Max Buy Price

Below Search eBay sold, the card shows the most you should pay for the item, so you can decide right there in the store:

1. The first time, tap Set your goal. Pick your goal ($ profit, % ROI, % margin or × your money), your usual label cost, your promoted listing rate (0 if you don't promote) and your seller type. This is saved to your account, and you can change it anytime with Change or in Settings → Sourcing.
2. Check the sold listings on eBay, then come back to Autotabit. Your search is still there.
3. Type the Typical sold price. If buyers paid shipping, put it in Buyer paid shipping; leave it blank for free shipping sales.
4. Max buy price shows the most you can pay and still hit your goal, with the eBay fees, promoted listing fee, label and your profit at that price. If the price can't reach your goal after fees, it says Pass.
5. Optional: type the price tag in Store price. It says Buy with about how much profit you'd make at that price, or Pass with how far it's over your max.

It uses the same math as the free eBay sourcing calculator, with eBay's most-categories fee rate for your eBay site (US, UK, Australia or Germany; German private sellers pay no selling fee). Sales tax and seller level discounts aren't included. Typing a sold price doesn't use a photo lookup.

Trips and Stops

A trip is one buying day or run. Each store you visit is a stop. A day that hits three stores is 1 trip with 3 stops. Mileage is entered once for the whole trip.

Logging a Trip

1. Tap + New Trip and pick the date
2. For each stop, pick a saved store (or type a new one), the store type, items found, amount spent, and notes. Tap + Add Another Stop for more stores.
3. Enter the total round-trip miles
4. Tap Save & Tag Items to tag what you bought now, or Save Without Tagging to do it later

Store types: Thrift Store, Garage Sale, Estate Sale, Auction, Online Auction, Flea Market, Retail Arbitrage, Online Arbitrage, Wholesale, Liquidation, Consignment, Other. Use Online Auction for sites like Shop Goodwill.

Tagging Items to a Trip

Tagging links the items you bought to the stop where you bought them. COGS can auto-split evenly (amount spent ÷ items) or be entered per item, and Autotabit warns you if a tagged item has no COGS. To tag later, tap the stop on the trip card, then tap Tag Items.

• Active Listings: Items you have listed now (the default tab)
• Sold - Needs Cost: Items that already sold before you tagged them, and whose order has no COGS yet. Tagging one adds the cost to that sold order, updates its profit, and counts it as sold for the trip.

Sourcing Stats

The cards at the top show Total Spent (with trips and stops), Items Found, Total Miles with the estimated mileage deduction (each trip's miles use the IRS rate for that trip's year), Avg per Trip, Avg per Item, Miles per Item, Items per Trip, Success Rate (stops where you found something), and spending by store type. They follow the period filter and the search below: with nothing picked they're all-time totals, and the title says what's shown (for example NOVEMBER 2026 TOTALS). With a search, only the matching stops count, so "shop goodwill" shows just your Shop Goodwill stops, not the other stores on those trips. For profit from what you bought, use the Sourcing Report.

Filter Trips by Period

The buttons under the search box (This Month, Last Month, This Quarter, This Year, Last Year, All Time) show only trips in that period, the same periods as the Sourcing Report. For one month or one day, tap Find by date (calendar icon) next to the "All Trips" title. Use the arrows to change months, then tap Show all of <month> for the whole month, or tap a day with a dot for just that day. The blue bar shows the period and how many trips match; tap Show all to see every trip again.

Search Trips

The search box under "All Trips" finds trips by store name, store type and stop notes - for example "garage sale", "shop goodwill" or "goodwill tools". Every word must appear somewhere in the trip, so "goodwill savers" finds a day you went to both. Capitals, accents, apostrophes and periods don't matter ("kohls" finds "Kohl's"). It works together with the period filter.

Editing

Tap + Add Stop on a trip card to add a stop. Tap a stop to edit or delete it.

Deleting a trip keeps the items but removes their trip tags and resets their cost to $0 - on the listings and on sold orders still at the trip cost (orders with their own cost keep it). A red warning shows how many active and sold items are tagged, and you tick I understand these items will have no cost to delete. Removing one tagged item (the × next to it) asks first and shows what its cost changes to. The other items' costs don't go up.

When you change a trip's costs, tagged listings and their sold orders still at the old cost update automatically. A Trip saved note shows how many orders changed and how many with their own cost were left alone.

Bought the same item on two trips? Tag the listing to each trip with the units you bought there. Each trip keeps its own cost: sales use the oldest trip's units first, so tagging a second trip doesn't change past orders. Changing or deleting one trip only touches the orders from that trip's units.

Sell on multiple platforms? The Platforms screen lets you track sales from Poshmark, Mercari, Facebook Marketplace, and more - all in one place.

Adding a Platform

1. Go to Settings
2. Under Sales Platforms, tap + Add Platform
3. Enter the name, fee %, fixed fee, fee threshold, color, and whether to Include in Dashboard

Logging Manual Sales

Since these platforms don't have API access, you log sales manually:

1. Go to Orders
2. Tap + Log Sale
3. Search for the inventory item and select the platform
4. Check the sale price, quantity, fees (calculated for you), COGS, and sale date
5. Optionally check the box to end the eBay listing at the same time

Platform Summary

The Platforms screen shows totals for each platform: Sales count, Revenue, Profit, and Active listings. See your all-platforms summary at the bottom.

Avoiding Double Sales

Tag where each active item is listed with Also Listed On in the item editor. When the item sells, the Dashboard To Do box reminds you to take it down everywhere else (see Sold, Still Listed Elsewhere). When you log a sale from another platform, you can also end the eBay listing at the same time.

Track business expenses that aren't tied to specific items - shipping supplies, eBay store fees, software subscriptions, and more.

Adding an Expense

1. Go to Expenses screen
2. Tap + Add Expense
3. Enter the date, amount, description, and where you bought it ("Purchased From")
4. Check the suggested category (or pick one yourself) and tap Save Expense

Expense Categories

Each category is matched to a Schedule C line in the Tax Center. The common ones show first:

• Supplies
• Shipping
• Meals
• Car & truck (gas, repairs, insurance and other car costs - counted in the Tax Center only for a year set to Actual costs)
• Software & subscriptions
• Office
• Advertising (outside eBay - Promoted Listings fees come from your orders)
• Other

Tap More... for the rest: eBay fees (charges not tied to a sale, like insertion fees, listing upgrades and express payout fees), Parking & tolls, Travel, Rent (warehouse, storage unit), Repairs & maintenance, Taxes & licenses, Utilities, Insurance, Equipment, Home office, Legal & professional, and Interest.

Auto Category

When you add an expense, Autotabit suggests a category for you about a second after you stop typing the description or "Purchased From". Common stores and words (USPS, Uline, gas, printer ink, and so on) match instantly. Anything else is suggested by AI, and a note under the categories shows "AI suggested - tap a category to change".

• The suggestion is only a starting point. Tap any category to choose it yourself, and Autotabit won't change it again for that expense.
• Editing a saved expense never changes its category automatically.
• If no suggestion appears, just pick the category yourself.
• Auto category has its own monthly limit and doesn't use your AI optimization or support chat limits.

Searching and Filtering

Above the expense list:

• Search matches the vendor, description, category or amount. Every word you type must match. Type 45.99 to find that amount, or 45 to find anything from $45.00 to $45.99. Capitals, apostrophes, periods and dashes don't matter ("lowes" finds Lowe's, "walmart" finds Wal-Mart).
• The period buttons pick This Month, Last Month, This Quarter, This Year, Last Year or All Time - the same periods as Sourcing.
• All categories opens a list of the categories you've used.
• When anything is filtered, a line shows how many expenses match and their total. Tap Clear to reset.
• The cards at the top follow the search, period and category, and the title above them says what's shown (for example "LOWES" · 2026 TOTALS). With nothing filtered they're all-time totals.

eBay Fees Not Tied to a Sale

Turn on Auto-add eBay fees not tied to a sale in Settings → Sync Preferences (off by default, needs eBay connected). eBay charges that aren't part of a sale are added as expenses with eBay's date and amount:

• eBay Store subscription goes under Software & subscriptions. Store months you already entered yourself are skipped, so nothing is counted twice.
• Insertion fees, listing upgrades (Bold, Subtitle and similar) and anything else eBay charges outside a sale go under eBay fees, with eBay's fee name and the item number.
• Express payout fees (what eBay charges when you request an express payout to a debit card) go under eBay fees as “eBay express payout fee”, dated the day of the payout. Regular payouts are free and add nothing.
• Fees on a sale (final value fee, per-order fee, Promoted Listings ad fee on the sale) already come from your orders and aren't added again.
• Turning it on also adds past charges, back to your oldest order (up to 2 years, eBay's limit). New charges come in with the regular fee refresh during Auto Sync, while the app is open.
• A credit from eBay is added as a negative expense. Turning the switch off stops new charges; ones already added stay.
• Edit Item and Edit Order show Upfront eBay fees on this listing for reference. They're already counted in Expenses and aren't subtracted from that sale's profit.

Expenses are included in your Income Statement and Tax Center reports.

Refresh stale listings to boost visibility in eBay search. Find items that have been sitting too long and give them new life.

Accessing End & Relist

Find End & Relist under More tools in the sidebar (on a phone, tap More). This is separate from the Inventory screen.

Relist Results

The card below the list shows how your relists are doing. Pick 30 days, 90 days, or 1 year to see how many items were relisted in that time (from End & Relist, Sell Similar, or relisted on eBay), how many have sold since, the sell-through rate, sales, and the average days to sell.

Find Stale Listings

The screen starts with one question: Relist listings that have been up for 30+, 60+, 90+, 180+, or 365+ days. It shows how many match and lists the 50 oldest. Tap Show 50 more at the bottom to add more, and tap listings (or Select All for the ones shown) to pick them.

Everything else is under More options:

• Watchers: Any, None, or Has watchers. Items nobody is watching are usually the best to refresh.
• Relisted before: Any, Never, or Relisted. Relisted items show when they were first listed.
• Sort: Oldest, Watchers (fewest first), or Price (highest first).
• Search: Matches every word in the title or SKU.
• Relist settings: the price change, and on a computer the shipping and return policies.

With More options closed, a green line tells you when a price change is set. Once you pick listings, the bar at the bottom shows Relist and Sell Similar side by side.

Relist or Sell Similar

• Relist: Quick end and relist with an optional price change (% or $, down or up). You'll see a confirmation first, with a warning if the new price would put any item below its cost after fees. For listings with more than one unit, Autotabit first checks that eBay's count of units left matches its own: if it does, the relist goes up with exactly that many; if not, the listing isn't ended and shows under Count these before they go back up with a Count button that opens it in Sell Similar.
• Sell Similar (eBay US accounts): Opens a full listing editor for each item. Make your changes, then tap Create New Listing on eBay. The old listing ends and a fresh listing is created for the same item.

End & Relist works with fixed-price listings. Auctions end on their own after a few days, so relist an unsold auction in eBay Seller Hub.

Sell Similar Editor

• Units check: Autotabit compares how many eBay says are left with its own count. If they match, Quantity is filled in. If they don't (or eBay shows 0), the item shows Count your units before listing with both numbers - physically count, type your count, and tick I counted them (it turns into a green Count confirmed). The rest of the batch still lists; held items show as waiting for your count with Enter counts now. This keeps you from listing more than you have.
• Title, price, quantity, condition description: Edit any of them. Optimize Title with AI suggests an 80-character title you can edit before applying.
• Description: Click the text to edit it in place. Light Touch or Full Enhance rewrites it with AI, and you can edit the result too.
• Photos: Your current eBay photos load automatically. The first photo is the main photo (marked "Main") - tap any photo to make it the main one. Drag to reorder on a computer, or use the arrows on a phone. Tap the x to remove a photo, or + Add Photos to add new ones from your files or camera (up to 24). New photos are resized and uploaded to eBay right away; a failed upload shows Retry.
• Item Specifics: Every specific for the category, grouped as Required, Recommended, and Other. A blue note lists recommended specifics that are still empty. Pick-lists use a dropdown, specifics with several values (like Features) use chips, and free-text specifics suggest eBay's values as you type. Add any other eBay specific, or Add your own.
• Category: Change category searches eBay's suggestions. Picking a new one loads its item specifics and allowed conditions.
• Condition: A dropdown of the conditions the category allows.
• Shipping, Returns & Payment: Your eBay business policies, preselected from the old listing. If the listing used its own settings instead, choose Keep this listing's own settings to leave them as they are.

Before you submit, Autotabit checks for empty required specifics, sizes that aren't eBay standard sizes, too many values on a single-value specific, values over 65 characters, a condition the category doesn't allow, an incomplete set of policies, and photos still uploading. Fix those and submit.

Bulk Processing

Select multiple items and process them all at once. Great for refreshing a batch of stale inventory efficiently.

When eBay Says No

After a relist, the summary shows eBay's own reason for anything that failed. Since August 2026 eBay blocks many clothing and shoe relists with a missing or non-standard size, and some categories now require item specifics older listings don't have. Those items appear under eBay needs changes before these can go back up with a Fix button. It opens the item in the Sell Similar editor so you can add the size or specifics and list it again - your COGS and trip tags move with it. Other failures can be tried again with Retry Failed.

Variation Listings (Sizes, Colors)

Autotabit doesn't fully support eBay variation listings yet - one listing with several sizes, colors, or other options, each with its own quantity. Their sales and profit sync like any other order. To keep sold-out variations from coming back, End & Relist and Sell Similar don't touch these listings: they show under Variation listings - relist these in Seller Hub. Quantity updates from Log Sale and Delete Sale, and pushing a title or description to eBay, also stop for these listings - make those changes in eBay Seller Hub.

Promote your inventory with eBay's Promoted Listings. The screen has two tabs: Automatic (Auto Promote, a rule that promotes listings that haven't sold after a number of days) and Pick items yourself (promote a batch right now).

Auto Promote (Automatic tab)

Set one rule in four steps, check the preview, then tap Save and turn on. Available on every plan, including Free. New rules start off.

1. When to promote: promote a listing when it hasn't sold after a number of days (default 30), counted from the day it was first listed. Relisted items keep counting.
2. Ad rate: 2% to 20% of the sale (default 4%).
3. Protect your profit: skip items that would make less than your minimum (default $5) after eBay fees and the ad fee. It uses the cost you entered for each item; items with no cost entered are skipped. Shipping labels aren't included, so be careful how low you set this if you offer free shipping. Or tick Promote every listing past the day count (skip the profit check) to promote every listing past the day count, including ones with no cost entered, even if the ad fee leaves little or no profit.
4. Which items (optional): price from/to, eBay category, and title words (every word must match).

The preview shows what would happen today: how many listings would be promoted, and how many are skipped because the profit is too low or no cost is entered. Every morning Autotabit adds matching listings to your "Autotabit - X.X%" campaign on eBay. Listings already promoted, auctions, variation listings, and items marked Don't auto-promote are never touched. If you take a listing's promotion off in Seller Hub, Auto Promote won't add it again.

• Leave one item out: open the item in Inventory and switch on Don't auto-promote. It carries over when you relist.
• Turning it off: choose Keep them promoted or Take their promotion off. Taking it off only touches listings Auto Promote added; listings you promoted yourself stay as they are.
• Ad fees after removal: eBay charges the ad fee if anyone clicked the ad in the 30 days before the sale and the listing is still promoted when it sells. If an order still shows an ad fee after Auto Promote took that listing's promotion off, the order shows a note with the date so you can ask eBay about it.

Pick items yourself

Accessing Promote Listings

Find Promote Listings under More tools in the sidebar (on a phone, tap More).

Stats Banner

At the top of the screen, you'll see three key numbers:

• Unpromoted: Active listings not in any campaign
• Promoted: Active listings currently being promoted
• Total Active: Your total active inventory count

How to Promote Items

1. Set your ad rate: Enter a percentage between 2% and 20%
2. Find unpromoted listings: Click the button to load all unpromoted items
3. Sort (optional): Choose "Oldest First" to prioritize stale inventory
4. Select items: Check the boxes next to items you want to promote (max 50 per batch)
5. Click Promote: Items are added to an "Autotabit - X.X%" campaign

Campaign Management

Autotabit automatically creates or finds a campaign named "Autotabit - X.X%" matching your ad rate. If you use 5% ad rate, items go into "Autotabit - 5.0%". Different ad rates create separate campaigns.

Lower prices step by step on eBay listings that haven't sold. You set the rules once; Autotabit applies them every morning, keeps a price history for every item, and lets you undo the latest change. Available on every plan, including Free.

Accessing Auto Markdowns

Find Auto Markdowns in the sidebar (or under More on mobile), below Promote Listings.

Which Listings Can Change

• Active fixed-price eBay listings with quantity left. Auctions are never changed.
• Prices change on eBay directly (a price revision), not through eBay sale events.
• Variation listings (one listing with sizes, colors, or other options) are skipped for now.

Creating a Rule

1. Steps: "After X days, Y% off." Example: 30 days 10% off, 60 days 20% off, 90 days 30% off. Add as many steps as you like.
2. When the rule is turned on: Start with step 1 gives older items step 1 the day you turn the rule on, then the next steps follow the same gaps. Jump to item's age sends items straight to the step their age has reached (listed 100 days ago = the 90-day step right away).
3. Price floor: how low a price can go (see below).
4. Which items (optional): a price range and title words (every word must be in the title, e.g. "nike shoes"). Leave both empty to cover all fixed-price listings. If an item matches two rules, the older rule is used.

New rules start off. Tap Preview to see which items would change (old and new price) and which are skipped and why, then tap Turn on. Pause, Edit and Delete are on each rule. Deleting a rule keeps the price history and doesn't change prices back.

How the Steps Count

• Days count from when the item was first listed. Relisting with End & Relist, Sell Similar, or a relist Autotabit matches to the old listing keeps the clock running.
• Percent is off the starting price (the price before the first markdown), not off the last price. 30% off a $20.00 item is $14.00.
• Each run moves an item by one step at most: the highest step its age has reached.

Price Floor

When It Runs

The card at the top shows whether Auto Markdowns is on, which rules are on, the next run time and the last change. From there you can Preview next run, Run now, or Turn off (pauses every rule; prices already lowered stay). The How Auto Markdowns works panel sums up the rules.

Rules run every morning around 6 AM Eastern (7 AM while daylight saving time is on). Run now applies them right away after a confirmation. Up to 150 prices change per run; anything left over is done on the next run.

Why an Item Was Skipped

• You raised the price - left alone: you raised the price on eBay (or with Push to eBay) after a markdown, so the rule won't lower it again.
• No cost entered: the Minimum profit floor needs a COGS.
• Already at the price floor or Already at or below this step.
• Held at the price floor: lowered only down to the floor, not the full step.
• Variations not supported yet: a variation listing (sizes, colors) - change its prices in Seller Hub.

Price History and Undo

The bottom of the screen lists every item that has been marked down, following it across relists: the starting price, each step with its date, and any price change you made yourself. Undo last markdown puts the price back on eBay. Only the newest markdown can be undone, and that step won't run again for that item. If eBay refuses a change, the reason shows on the item and the step is tried again on the next day's run.

Marked-down items also show an orange badge on their Inventory card, and the item editor shows the same price history. After a run, the Dashboard To Do box shows how many prices were lowered; tap it to see just those items.

Turn your results into a picture you can post, with a link to a page that shows it. Share cards are on every plan, including Free.

Where to Find Share

What to Show

• Dollar amounts: turn off to show margin %, returns, or how much of a trip is paid back instead of dollars
• Item names (or Best find name on trips)
• Photo: orders only, the first photo from your eBay listing
• Store names: trips only, off by default because store names can show your town. Off shows the store type (like Thrift Store) instead

Pick Post (feed) or Story / TikTok. The picture you see is exactly what gets posted. A link preview picture is made too; it's what shows when you paste the link into a post or message.

Making and Sharing the Link

1. Tap Make share link. Your page is created at app.autotabit.com/s/…
2. Use Share to apps, Copy link, Copy post text, Download image, Post on X, or Post on Facebook

Making the same card again with the same choices and numbers gives you the same link. You can make up to 30 new links per 24 hours.

Privacy

Anyone with the link can see the card, and only what you chose to show. Order numbers, buyer names, and your email are never on it. Your share links, at the bottom of the Share window, lists your links; Remove takes the page and its pictures down. Copies that other sites or people already saved can't be pulled back. Deleting your account removes all your share cards.

Get instant help with any Autotabit feature right inside the app, and ask questions about your own numbers. The assistant is available 24/7. See real questions and answers from a live store →

How to Access

Look for the "Help" button in the bottom-right corner of any screen. Click it to open the chat window. Example questions appear as buttons when the chat opens. Tap one or type your own.

Ask About Your Numbers

The chat can look up your own sales, costs, sourcing, expenses, and inventory, using the same math as the app's screens. Try questions like:

• Sales and profit: "What was my profit last month?" or "How much did I sell this year?"
• Missing costs: "Which items are missing COGS?"
• Sourcing: "What's my best sourcing store this year?" or "Which store gives me the best return per dollar?"
• Expenses: "What were my expenses last year?" or "What's my biggest expense category?"
• Inventory: "How much inventory do I have?" or "What are my oldest listings?"
• Best and worst sales: "What's my most profitable sale this month?" or "Did I lose money on anything this year?"
• What sold when: "What did I sell last week?", "What sold yesterday?" or "Show my last 10 sales." The chat lists each sale newest first with its date, price and profit.
• Returns and refunds: "What was my newest return?" or "Which orders were refunded this month?" Then ask about that order's charges, for example "Did I get my ad fee back?"
• Your listings: "What are my newest listings?", "What did I list in September?" or "What are my most expensive listings?" Ask about one listing by name or item number too: "How long has my Nikon FM lever been listed?" gives its price, days listed, watchers and cost.
• Listings that need work: "Which of my listings need a better title?" or "What listings should I fix?" The chat ranks your live listings by how much they could gain (old with no watchers, short titles, thin descriptions, few photos). To rewrite one, open it in Inventory and tap Optimize Title with AI or Optimize with AI on the description.
• Charges on one order: "Was I charged for a return label on the Denon receiver?" Name the item, the buyer, or the order number. The chat lists each shipping label charge with its date (the original label, then any return label or carrier adjustment), plus label refunds and buyer refunds. If several orders match, it asks which one.
• Label adjustments: "Have I had any label adjustments this year?" or "Which orders got extra shipping charges?" The chat lists every order charged for a label after the original one, such as return labels and underpaid postage, with dates, amounts and a total. It checks up to 2 years at a time (the last 12 months if you don't give dates).

Order charges and label adjustments are read live from eBay's financial records, so they include charges that arrive months after the sale.

Every answer says which dates it used. The chat only reads your numbers. It never changes your data.

How-To Help

• How to use any screen, button, or setting
• Troubleshooting sync issues
• Understanding your reports
• Best practices for tracking COGS
• Subscription and billing questions

When something needs a real person, like a bug, a billing question, or a problem that's still not fixed, the chat offers to open a support ticket for you. See Support Tickets.

On a phone, the chat gives directions for the mobile menus. On a computer, it gives directions for the sidebar.

Features

• Fullscreen mode: Expand the chat for easier reading
• Download chat: Save your conversation as a text file
• Conversation history: Continues within your session

A support ticket goes to a real person at Autotabit support. Replies usually come within 24 hours.

Opening a Ticket

• From the Help chat: when your question needs a person, the chat offers a ticket. Click Yes, start a ticket. The chat writes a draft from your conversation. Change anything you like, then click Submit ticket. Your chat is attached, so support can see what you already tried.
• From Settings: go to Settings > Support Tickets and click + New ticket. Type a subject and the details, then click Submit ticket. This works even with AI features turned off.

Each ticket gets a number, like AT-1042. You can open up to 3 new tickets in 24 hours. To add details later, reply on the ticket you already have.

Getting a Reply

When support replies, you get an email, a red dot appears on the Help button, and the chat shows You have a reply on ticket AT-1042 – View. Click View to open the ticket in Settings.

The chat can also read your tickets. Ask "What did support say?" and it explains the reply or helps you word your answer. It can't reply or close a ticket for you.

Replying and Closing

• Open the ticket in Settings > Support Tickets, type in the reply box, and click Send reply
• Click ✓ This is solved when you're all set
• Replying on a closed ticket opens it again

Statuses: Waiting for support (not answered yet), Support replied, and Closed.

Improve your listing titles and descriptions using AI-powered suggestions for better search visibility and more sales. For eBay listings, the AI looks at the listing's photos (up to 8), its condition and its description, not just the title.

Where to Find It

• Inventory: Tap any item to open the item editor
• Sell Similar: The listing editor in End & Relist

What It Does

• Titles: "Optimize Title with AI" suggests a search-friendly title of up to 80 characters. It keeps every real detail already in your title (model numbers, sizes, pack names) and only adds facts it can see in the photos or read in your listing, such as a color or "Tested" when you wrote it. If your title is already strong, it says so and keeps it.
• Descriptions: Choose a light touch that keeps your style and condition notes and adds a product paragraph, or a full enhance that rewrites the description to read better. Both use only facts from your listing and photos and keep your condition notes word for word. If a condition note goes missing, a note asks you to add it back.
• Check before you post: A private box shows only when a size, model or part number on a tag or label in your photos does not match the title. The AI never judges flaws or condition. That stays with you.

From Inventory

1. Tap an item in Inventory
2. Tap Optimize Title with AI, then copy the suggested title or push it to eBay
3. For the description, tap Optimize with AI and choose Preserve Style or Enhance Style
4. Preview the new description, then push it to eBay

From Sell Similar

1. Select items in End & Relist
2. Tap Sell Similar in the bottom bar
3. Tap Optimize Title with AI, or Light Touch / Full Enhance for the description
4. Review the suggestions, edit further if needed, and submit

Autotabit's AI features use Claude, an AI model made by Anthropic. They are on by default, and you can turn them off anytime. For a walkthrough of each one, see AI Features.

What Uses AI

• Photo lookups: On Sourcing, Look up solds reads a photo (Take photo on a phone or tablet, Upload photo on a computer) and writes the eBay search phrase. See Sourcing
• Support chat: How-to help and questions about your own numbers
• AI Listing Optimizer: Title and description suggestions
• Expense auto category: Category suggestions when keyword matching can't pick one

Monthly Limits

Limits reset on the 1st of each month. Typing a search yourself on Look up solds never uses a photo lookup, and expense auto category has its own generous limit.

What Is Sent

Each feature sends only what it needs: the photo you chose for a photo lookup, your chat question (and, when you ask about your numbers, the related figures from your account), the listing you're optimizing, or the expense description and store you typed. Photos are used to write the search and are not saved. Your password, payment details, and eBay login tokens are never sent. Your data is not used to train AI models.

Turning AI Off

1. Go to Settings
2. Find the AI Features card
3. Turn off Use AI Features

While AI features are off, the support chat is removed, AI suggestions stop, photo lookups are turned off (you can still type a search on Look up solds, and Max buy price still works), expense categories use keyword matching only, and no data is sent to Anthropic. Turn the switch back on whenever you like.

A detailed profit & loss breakdown showing exactly where your money comes from and where it goes.

Income Section

• Gross Sales
• Shipping Charged
• Less: Refunds
• Net Revenue

Cost of Sales

• eBay Fees
• Ad Fees
• Shipping Costs
• COGS
• Less: Label Refunds / Credits (money eBay gave back on labels; shown when you have any)
• Gross Profit

Operating Expenses

• All expenses by category
• Net Profit

Filter by date range to see any period you want. Canceled orders are left out, and sales from other platforms are included when that platform has "Include in Dashboard" on.

See your profit by eBay category to find which categories earn the most. Use the date presets to choose the period. Canceled orders are left out, and label refunds and credits are counted.

Your expense totals and monthly trends for any period: This Month, Last Month, This Quarter, This Year, Last Year, or All Time.

Year-Over-Year Card

Compares the selected period with the same dates one year earlier. For periods still in progress (This Month, This Quarter, This Year), it compares start-to-today with the same dates last year, so the comparison is fair. All Time has no comparison.

A Schedule C style summary of your year, organized to match IRS categories. It's an estimate you can export and share with your tax preparer.

Key Sections

• Income: Gross sales, shipping charged, refunds (canceled orders are not counted)
• eBay Form 1099-K Check: what eBay's 1099-K should show for the year, worked out from your orders the same way eBay does: item price plus the shipping buyers paid, with canceled orders and sales tax left out and refunds not subtracted. It also shows the number of transactions (each order counts once). Type box 1a and box 3 from your form under From your 1099-K and tap Compare to see if they match. Show by month lists each month to compare with boxes 5a-5l.
• Cost of Goods Sold: The cost of the items you sold that year.
• Inventory (at cost): Starting inventory on January 1, plus inventory bought during the year, less ending inventory on December 31 (or as of today for the current year), shows what you used: sold (always matches Cost of Items Sold), plus donated and discarded items when there are any. Every amount is counted per unit and shows the number of units.
• Fees and Expenses: eBay fees, promoted listing ad fees, shipping costs, and your expenses mapped to Schedule C lines
• Car costs: pick Standard mileage (sourcing trip miles × the IRS standard mileage rate in effect on each trip's date — for 2026 that's $0.725 through June and $0.76 from July 1) or Actual costs (your Car & truck expenses) in the Expenses section. Each year keeps its own choice. If you haven't picked, Standard mileage is used, and a yellow note asks you to choose when that year has Car & truck expenses. Parking & tolls count with either method. With Actual costs, log only the business share of your car costs. Which method fits you, and the IRS limits on switching for the same car, are questions for your tax preparer.
• Summary: Net profit and estimated self-employment (SE) tax: 92.35% of net profit × the SE tax rate (15.3% by default). Shows $0 for a loss. Income tax is not included.
• Quarterly breakdown: Profit and estimated SE tax (Est. tax) for each calendar quarter. The four quarters add up to the yearly total.

How Inventory Is Counted

• Purchase date: the earliest sourcing trip date, else the purchase date on the item, else the listing date. A note shows how much uses the listing date (bought on or before that date).
• Not confirmed: ended items with items left over that aren't marked kept, donated or discarded are left out of ending inventory and shown on their own line with a yellow warning. Answer them in Dashboard To Do under ended items - still have them?
• Donated and discarded items are shown in the Inventory section only. They are not added to Total COGS or Net Profit; ask your tax preparer how to treat them.
• Year-end lock: On January 1, your ending inventory for the year that just ended is saved. During January it updates every night so late sales and edits are picked up, then it locks on February 1. To lock it sooner, open that year and use Lock [year] ending inventory in the Inventory section. A locked ending inventory also becomes next year's starting inventory, and it doesn't change when you edit items later. If items from a locked year are edited, a Changes after year-end lock line shows the difference so the totals still add up.

If Your 1099-K Doesn't Match

• A few orders near the end of a month can land in the next month on eBay's form, so single months can differ slightly while the year matches.
• If a month is off by more, re-sync that month in Orders with a custom date range. An order line or a shipping amount may have changed on eBay after it first synced.
• Other platforms aren't included; they send their own forms. eBay sends Form 1099-K by January 31.

Export

Export to CSV, Excel, or PDF to share with your tax preparer. Exports include the Inventory section and the 1099-K check.

Download for My Accountant

The Download for my accountant button saves one .zip file for the selected year with everything a tax preparer usually asks for:

• The Tax Center report (PDF)
• Every eBay order line: price, shipping, fees, ad fees, labels, credits, refunds, cost of goods, profit, and whether it was canceled
• Expenses with their Schedule C line
• Mileage from sourcing trips and the mileage log, with the IRS rate
• Inventory on hand at cost, with units and purchase dates (the locked year-end list when the year is locked)
• Other-platform sales, when you have any, and a README that explains each file

The spreadsheets are CSV files that open in Excel or Google Sheets.

Year Selection

Toggle between years to see tax info for any year. The current year and previous years are available.

See how long your items have been listed. Identify stale inventory that might need attention.

Age Buckets

• 0-30 days: Fresh listings
• 31-60 days: Getting older
• 61-90 days: Starting to stale
• 90+ days: Stale - consider repricing or relisting

The report shows item count and value in each bucket and your stale percentage. Tap a group to see its items.

Analyze your sourcing performance for a period: This Month, Last Month, This Quarter, This Year, Last Year, or All Time. See which stores give you the best return and where you should spend more time.

Metrics Tracked

• Trips and stops (the top card shows real trips with the stop count)
• Total spent
• Items sourced and items sold
• Profit so far
• Return on spend

Profit counts every sale of the items you bought in that period, including sales on other platforms that are included in the Dashboard.

By Store Type and By Store

See the same numbers for each store type (Thrift Store, Garage Sale, Estate Sale, and so on) and for each store. Which Goodwill produces the best finds? Is the extra drive to that estate sale worth it?

Export

Export the report to CSV, Excel, or PDF.

Manage your eBay connection, preferences, subscription, and account.

eBay Connection

• Connection status and your eBay username
• Connect eBay Account or Disconnect
• Auto-end eBay listings: Makes "end the eBay listing" checked by default when you log a sale on another platform

Preferences

• Default Dashboard Filter: Today, Week, Month, or Year
• App language: English or German (Deutsch), shown for eBay Germany (ebay.de) accounts. eBay.de accounts start in German, with German number and date style. Your eBay data (titles, order details) stays as eBay sends it.

AI Features

• Turn Use AI Features on or off (on by default)
• See AI Features & Privacy for what it covers

Sourcing

• Your goal, label cost, promoted listing rate and seller type for Max buy price on the Look up solds card (see Sourcing)

Support Tickets

• Your support tickets, replies from support, and + New ticket (see Support Tickets)

Sync Preferences

• Enable Description Fetching and Include Descriptions in Quick Sync
• Auto Sync: Off, 15m, 1h, 6h, 12h, or 24h (1h unless you change it). Syncs orders and inventory automatically while the app is open and enough time has passed, plus a full inventory sync once a day. Shows the last auto sync time.

Sales Platforms and Saved Lists

• Add or edit your other selling platforms and their fees
• Save storage locations (2-20 characters, like "Shelf A1") and sourcing stores for quick selection

Subscription

• Your plan and active listings vs your limit
• A heads-up on the Inventory screen when you reach 95% of your limit, so you can upgrade before new listings stop syncing
• Choose a Plan / Change Plan
• Manage Billing (update card, invoices)
• Cancel subscription

Account and Your Data

• Your email and member-since date
• Export All Data: Downloads a full backup of your data (JSON file)
• Install as App instructions
• Delete Account (type DELETE to confirm). Cancel any subscription first.

To change your password, use Forgot Password on the login page.

Daily Workflow

1. Check Dashboard: See yesterday's sales and work through the To Do box
2. Review Orders: Add COGS to recent sales
3. Log Sourcing: Record any buying trips from yesterday

Weekly Tasks

• Open Bulk COGS (Missing Only) and fill in any missing costs
• Check Inventory Aging for stale items
• Review Sourcing Report to optimize buying
• Log any business expenses

Five Ways to Enter COGS

For High-Volume Sellers

• Use search and filters to find specific orders quickly
• Enter COGS in batches with Bulk COGS rather than one-by-one
• Review weekly summaries rather than daily details
• Focus on the big picture - don't stress about perfect COGS on every $5 item